Russia Life04tcy/ros/000xx progress Report №2 from 01. 07. 05 to 15. 01. 06 Date of the submission of the report: 20. 01. 06
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Work plan and work group
D. Franck-Kamensky will be involved in the work group. JP. Houix also. Study visit in France concerning metadata management will take place in the beginning of next year. E-mail from CEBANOR let us think that there are some changes and JP. Houix should clarify the situation and the study tour should be planed by the beginning of February 2006. Arrange the programme of the study tour, Russian side will expect to make clear the reason of the study that should focus on metadata management.
Work group should define the work plan.
As indicators should be used the indicators chosen by decree. The task of working with indicators should start in June, so that we can gather the next steering committee and discuss existing set of indicators and discuss the opportunity to add new indicators taking into account information we want to present to the target group. It's a discussion we could have during the next steering committee. In April the Committee will have to present the “environmental balance” including the balance at level of the district that include about 160 indicators; the list of thematic maps is also well known and contains about 80 maps. All will be developed. Should we add some more information, this can be discussed. We will try to translate this information and put it on the web site and discuss the indicators during the next meeting. It should be nice to have a one-page flyer describing the project and what we propose to do. It's useful to have it now in order to distribute it as widely as possible. We can attract attention to the project, use Life logo, and also may help us pick-up new ideas. There are also on-going projects that could be interested in having information on our project, and also people that would be interested to know what kind of access people have. (Antti: the project is on of the most progressive in the field of distributing information so that we should publish information about the project). Wednesday 2nd November
The first page is the declaration and is already report. The number of partner reflect just the partner's ID and not the rank in the project. The front page of the agreement with Finland should be re-write because the Life regulation has only 4 categories: Beneficiary, Partners, Sub-contractors and Donors. The Ministry of Finland has delegated the responsibilities to Turku and therefore the contract should be made in accordance. For the next submission report, all partners should provide information on their expenses. The person signing the declaration should be someone named in the proposal. In case of changes (person in charge, bank account, etc.) the Beneficiary will need an explanatory letter. These forms will be fulfilled in January 2006 again. All expenses should be taken into account, including Personal (expert salaries, usually as Partner's contribution), daily allowances, visa, transport, other costs and overheads. All explanations in written concerning their expenses are welcome. The project statement of income should show Partner's contribution and financings received from the Beneficiary. Gross salaries include all taxes, including social t and employer's taxes. Daily rate should be those (or approximately those) of the proposal. Time spent will be certified by time-sheets that are mandatory. Time sheets should be signed by the Partners' representative mentioned in the proposal and counter-signed by the Project Manager (Elena Titova); time-sheets forms will be provided as soon as they are available from Life-Unit. Travel expenses should also be fulfilled by every partner. Invoice number is the number according to Partner's accountancy. All expenses should be proved and supported by adequate documentation, and a prove that the payment has been done (payment order or listing of payments). Copy certified by the accountant can be provided in case originals can not be be sent. Daily allowances include hotels; a signed statement stipulating by the accountant the level of daily allowances received will also be requested. For external assistance: not external assistance except in the case the partner may hire a translator. Otherwise, External assistant costs are usually incurred by the Beneficiary only. No equipment is purchased by Partner. For overhead expenses, all details should be given; it can not be a lump sum; however, a share related to the project of all overhead of the organisation may be calculated. In this case, a detail explanation should be provided. A statement by Partners will be requested to prove and certify their expenses. Statement provided by the Beneficiary is requested by the Bank; figures indicated in this statement should be equal to the sum of expenses stated in the EU format report and proved by supporting documentation. |
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