Фгбоу во «Чувгу им. И. Н. Ульянова») Факультет иностранных языков Кафедра романо-германской филологии и переводоведения Дисциплина: Специальный перевод английского языка Задания для самостоятельной работы для студентов заочной формы обучения (срок обучения-3 года)
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| МИНОБРНАУКИ РОССИИ Федеральное государственное бюджетное образовательное учреждение высшего образования «Чувашский государственный университет имени И.Н. Ульянова» (ФГБОУ ВО «ЧувГУ им. И.Н. Ульянова») Факультет иностранных языков Кафедра романо-германской филологии и переводоведения Дисциплина: Специальный перевод английского языка Задания для самостоятельной работы для студентов заочной формы обучения (срок обучения-3 года) 1 курс Чебоксары-2017г. Read the following and make the practice exercises 1. MAKE-UP OF A BUSINESS LETTER The layout of business and private letter are more or less common in all countries. There are eight parts on a letter:
LAYOUT OF A LETTER Letterhead Sender’s address ………………………………………………………………………………………………………….. Date Inside address Opening situation Body of the letter Closing situation Signature Enclosure American office workers prefer to arrange the elements of a letter in so called FULL BLOCK STYLE. Here is the example. Sender’s address: [Company name] [Street address] [City, State/province] Date: August 26,2005 Inside address: [Recipient Name] [Address] [City, State/Province Zip/Postal Code] Opening situation: Dear [Recipient]: Body of the letter: [Type the body of your letter here] Closing situation: Sincerely, Signature: [Your name] [Your position] [Typist’s initials] Enclosure: [Number] CC: [Name]
Letterhead refers both to the high-grade paper used for business letters and to the company insignia, trade name or product name printed at the top of each sheet. The printed information also includes the company name, address and the telephone number. More detailed letterheads may list the names and title of an executive officer, the name of a department, or the company’s cable address.
When business letters are written on plain paper the writer’s address must be typed in place of the written letterhead. The return address includes the writer’s street address, city, state, and ZIP code. This information is typed immediately above the date of the letter on block style, single space. 371 Woodbine Boulevard Spokane, Washington 99212 October 10, 1997
The date is placed under the heading of the sender’s address, usually on two spaces. In Great Britain and in many countries the date at the head of the letter may be written in the following way: 12th March, 1997 or March 12th, 1997 or 12 March, 1997 In the USA the date is written so: March 12, 1997 This style of writing the date is becoming adopted in GB and other countries.
The complete name and address of the intended percipient is called the INSIDE ADDRESS. It is typed at the left margin. A complete inside address written to individuals includes either of the following: Name of individual Mr. James C. Garven Title or department Vice President Name of company Fairchild Business prod Street address 82303ckensington Road City, state, ZIP Tacoma, WA 98412 An appropriate title, such as Dr., Miss, Mrs. Or Ms. Should precede the names of individuals. Ms. should be used when the marital status of a woman is not known or when she indicates she prefers it, as by signing a letter Ms. Jane Thomas. Mr. should be used when the addressee’s name could be that of a man or a woman. A complete inside address for letters written to companies includes either of the following: Name of company International Biscuits Corp. Department name Advertising Department Street address 201 North Main Street City, state, ZIP Baton Rouge, LA 70807 A full recipient’s address on the letter and envelope should consist of not more than six lines.
The salutation, or greeting, is typed at the left margin a double space below the inside address or attention line. Usually a colon follows the salutation (if written in the US). Mrs. Janet Cake Lacroix 1427 North Broadway Lincoln, MI 68529 Dear Mrs. Lacroix: The following salutations meet the majority of letter writing needs: Gentlemen to a company or group of Sirs people Dear Madame to an individual: impersonal Dear Sir business form Dear Miss to an individual: preferred Dear Mr. business form Dear Mrs. Dear Ms Dear Mr. and Mrs. …. to a husband and wife Dear Chudwick to an individual: informal Dear Virginia business and social form Dear Mr. Jackson and Mr. Ruiz to two men with different names or: Dear Messrs. Jackson and Ruiz Dear Messrs. Freeman to two men with the same surname Dear Professor Clark to two men with different names and Professor Casey The salutation GENTLEMEN is used when a letter is addressed to a company with an attention line to an individual or department. If GENTLEMEN seems awkward or inappropriate because the letter is addressed to the attention of a woman, it is best to eliminate the attention line and address the letter to the woman, rather than the company.
The complimentary or formal closing of a letter is typed double space below the last line of the body. Depending on a style it may be typed either at the left margin or beginning at the center of the page. The following closings are customarily used in business correspondence: Cordially Yours sincerely Cordially yours Faithfully Respectfully Faithfully yours Respectfully yours Truly yours Sincerely Yours truly Sincerely yours Very truly yours Very sincerely yours
Sufficient space should be left after the complimentary closing or typed company name to allow for the writer’s signature. Three or four blank lines is usually ample space but more space can be left if the writer has a large handwriting. SUPPLEMENTS IN OFFICIAL AND BUSINESS LETTERS
An attention line is used when a letter is addressed to a company but directed to a specific individual or department for processing. The attention line, part of the inside address, is typed at the left margin a double space below the inside address and a double space before the salutation. If typed in capital or low case letters, the word “Attention” is followed by a colon; if it is typed all in capitals, no colon is used. Consolidated Chemical Corporation 24605 Bundy Drive West Suite 1401 Albuquerque, NM 87101 Attention: Ms. Sara Hawkins But: Pacific Southwest radio Corp. 5107 Avenue of the Stars Los Angeles, CA 90067 ATTENTION Accounting Department
The subject line refers to the topic of the letter and is considered part of the body. It is typed a double space below the salutation and a double space before the body. Depending on the style it may be centered on the page or typed at the left margin. Including an account number or case title the subject line helps the reader focus on the main subject. SUBJECT or Re (regarding) may be typed before the subject and followed by a colon: a) Dear Mrs. Lacroix: SUBJECT: Account No 14701-K b) Dear Mrs. Lacroix: Re: Account No 14701-K SUBJECT or Re are not essential in the subject line, since the placement of information below the salutation indicates that it is a subject: a) Dear Mrs. Lacroix: Account No 14701-K Another example: b) Dear Sirs: Re: Letter of credit No 12/1416 We have received your telegram…. Уважаемые господа! Кас. аккредитива № 12/1416 Мы получили вашу телеграмму…..
The typist’s reference, the initials of the writer and of the typist, is typed on the same line with the signature or double space below the signature ant is used to enable tracing earlier correspondence on a certain subject. First the initials of the writer are typed, then those off the typist. EAN/AB or EAN:AB EAN/ab or EAN:ab ean/ab or ean:ab
When documents or other papers are to be enclosed with or attached to correspondence, an enclosure notation should be typed a single or double space below the reference initials at the left margin. Singe enclosure: Multiple enclosures: Enc. Encs. Encl. Encls. Enclosure Enclosures Enclosures may be itemized for the reader’s convenience; also, when there is more than one enclosure, the number may be indicated. Enclosure: Release Form Contract Enclosures: 2 or Enclosures (2)
When an extra copy of correspondence is prepared – either a carbon copy or by photocopying – and distributed to another person, this fact should be noted on all copies for the addressee’s information, when appropriate. The copy notation is typed at the left margin a double space below the last line: cc: William McDaniel CC: William McDaniel Copy to William McDaniel The complete name and address of the copy recipient may also be indicated on the letter, if appropriate: cc: William McDaniel Rutherford and Jones 17 Robert Building New haven, CT 06518 Copy to Bob Sacs Controller’s Dept. When several copies of one letter are to be made and distributed, all names should be indicated in the notation: cc: William McDaniels John Fitzhugh William Hartford
The envelope address ensures that the carefully written message will be received by the addressee. The use of optical character readers (OCRs) by the US Postal Service to scan addresses for delivery has encouraged more efficient mail distribution. Most companies have their return addresses preprinted and all company envelopes to match the design of the letterhead stationary. If plain envelopes are used, the complete return address should be typed in the upper left corner of the envelope, approximately two lines from the top edge and two or three spaces from the left edge. Postal notations such as AIRMAIL, SPECIAL DELIVERY, CERITIED MAIL, REGISTERED MAIL, RETURN RECEIPT REQUESTED are typed in solid capital letters in the upper right corner of the envelope below the postage stamp. Pracitce Exercise: Lay out the letter elements in accordance with the rules:
2. BODY OF A LETTER The body of the letter which contains the message is typed single spaced with double spacing between paragraphs. One-paragraph letters may be typed double spaced. The body of a business letter may include the following elements:
Мы ссылаемся на ваше письмо от 15 мая….
Ваше письмо от 20 числа прошлого месяца….
Ваша телеграмма, датированная 25 числом текущего месяца…
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