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Opening of the submitted enveloped with the procurement bids
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The procurement commission shall open all the envelopes with the procurement bids that have been submitted to the procurement organizer before the final date of the bids submission in time, day and by the address specified about the procurement notification. The envelopes are opened at the meeting of the procurement commission which quorum is made of at least 3 members of the procurement commission with eventual engagement of third parties (upon decision of the procurement organizer).
During the opening of the submitted envelops, the commission shall open each of them.
The following information is announced proceeding from the submitted in the bid documents and data during the tender, request of proposals, request of prices during opening of the submitted envelopes:
Name and requisites of the procurement;
the initial (maximum) price except for the cases when during the tender or the request of offers the initial maximum price is not announced due to the fact that the information about the initial maximum price are a commercial secret which is proved by PDTK statement.
The envelope’s content ( the procurement bid; procurement bid changes and revocation);
The title, INN and (or) legal and actual address of the bidder;
Brief description of mentioned in the bid of subject of procurement and the procurement bid price (or other indication to the total price of bidder’s proposal) except for cases, when considering bids, request for initial maximum price is not announced because this information represents a commercial secret which is justified by the PDTK statement;
For enveloped changes and bid revocations - the matter of changes or the fact of the bid revocation;
If the bid is not sewn - information about it shall be given;
Any other information which the Commission considers necessary to announce (in an equal scope with respect to each of procurement bid).
When opening envelopes, the following information, shall be announced during auction (reduced auction) mentioned in item6.3. of this Section excluding the name of bidder, his address or other data that allow to identify him but with specification of unique numbers of each procurement bid.
The bids that are not opened or read in the specified order are accepted in this procurement for review by no means.
If during procurement with the initial maximum price of contract of 100 mio. Rubles with VAT or more conducted by Unified Industry-specific Procurement Procedure, the opening has stated that the procurement bid is not seamed, the representative of the procurement bidder is allowed to seam his procurement bid immediately during the procedure of opening during not more than 30 minutes into a single volume or several volumes by a thread glued with the paper label with the inscription: “Seamed on his own at the procedure of opening of envelopes (time, date)”, signed by the representative of such bidder. During the procedure of envelope opening, the seamed bid is countersigned by the commission secretary and the seal (special stamp) of the procurement organizer, which testify to the fact of the procurement bid being seamed during the procedure of envelope opening. In case the representative of the procurement bidder is absent from the procedure of envelope opening or refuse to seam the documents of the procurement bid, the unstitched bid is rejected as part of the qualifying stage.
The procurement organizer makes an audio recording of the commission meeting on envelope opening which is stored as part of a procurement performance report or otherwise, to ensure its safety and access to it during the storage period of report.
The procurement initiator also provides a video-demonstration of envelopes opening procedure at the official procurement web-site of the nuclear industry and/or at the procurement initiator’s web-site, if it has been mentioned in documentation. Conditions of procurement bidders’ consent to make video transmission of envelopes opening with the procurement bids in the Internet information telecommunication network shall be specified in the documentation. The video transmission has a common information character and do not cancel placing of envelopes opening protocol at the official website.
If the procurement bidder having timely submitted the procurement bid is going to forward his representative to the procurement organizer by the moment of opening the envelope with bids, this bidder shall send to the procurement organizer the procurement not later than 1 (one) day before the expiry date of bids submission to issue the pass to specify:
procurement bidder’s name,
Full surnames, first and second names of the persons that are to be present at the procedure of opening the envelopes with bids.
A request for issuance of the pass can be sent using any communication means including mail, telegraph and electronic mail and by way of facsimile transmission. Therefore, the bidder bears responsibility for timely receiving of such procurement bid to issue the pass.
Bidders’ representatives participating at the meeting of the procurement commission during the opening of envelopes with dibs shall be registered in the Bidders Registration Log.
In case the fact is established that one procurement bidder submitted two or more bids with regard to one and the same lot provided that the earlier submitted bids with respect to this lot have not been withdrawn by this bidder, all the procurement bids of such bidder submitted with respect to this lot shall not be reviewed and be returned to such procurement bidder. This fact is recorded in the protocol of envelopes opening.
The protocol of opening of envelopes containing all the announced information shall be executed, signed and placed at the official website within three (3) business days since the commission's meeting.
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Procurement participant removal
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The Procurement bidder is responsible for submission of untrue data in the bid.
At any time up to the signing of the contract the commission decides to withdraw the procurement bidder, including those authorized to participate in the purchase, in the following cases:
If untrue data have been detected in the procurement bid and / or its amendments according to para. 8.5. that impact the access to the procurement of such a bidder and / or the assessment of his bid. The information and documents submitted as part of procurement bids is validated if there are any doubts as to their reliability and availability of such validation by available means, including sending requests to the governmental bodies or persons referred to in the bid;
When the fact of pressure exerted over the commission member, expert, head of the procurement initiator or organizer is detected by such procurement bidder.
If the bank deemed to have issued the bank guarantee, does not confirm the issue of this guarantee.
The decision to dismiss the procurement bidder is registered in the commission minutes of the meeting, which is signed and uploaded by the procurement organizer on the official website within three (3) business days following the commission meeting.
Information on the procurement bidder shall be introduced into information system “Estimation of the rating of the suppliers’ business reputation” which is provided in the Unified industrial methodology guidelines on business reputation estimation on web site http://rdr.rosatom.ru/ in the following cases:
When the procurement bidder provides forged, corrupt documents and/or information in the bid and/or during contract conclusion;
If the bank deemed to have issued the bank guarantee, does not confirm the issue of this guarantee.
Information on the procurement bidder as introduced into information system “Estimation of the rating of the suppliers’ business reputation” shall be used for assessment of the bids if the respective assessment criterion that is indicated in the documentation provides such.
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Review of bids (selection and evaluation stages), clarification of bids
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The bids shall be reviewed in accordance with the following procedure:
Pre-qualification stage;
Evaluation stage.
The Procurement Commission shall consider, assess and compare the procurement bids in respect of each lot separately.
Upon the decision of the Procurement Commission or upon procurement order of the customer the Procurement Organizer is entitled to attract experts to bids consideration. Upon making such a decision the Commission considers evaluations and recommendations given by the experts (if any).
Should the procurement bid include provisions that do not comply with the selection criterion as indicated in sub-item d) (in respect to non-exceeding the stated initial (maximum) price) and /or д of item 8.13., such bid shall not be reviewed in terms of compliance with other selection criteria and this information shall be indicated in a respective Minutes.
When considering the procurement bid the Procurement Organizer has the right to request from the relevant public authorities and from the legal entities and individual persons referred to in the procurement bid and appendices thereto the information about authenticity of the data provided by the procurement participant.
When in doubt on the authenticity of a document copy the Procurement Organizer shall have right to request a document provided as a copy. If the bidder failed to provide a document within a reasonable period of time established in the request, the document copy shall not be considered and the document shall not be deemed as submitted.
During the review of the procurement bids at the selective stage in cases described below, the commission shall take the decision about clarification of the procurement bid (including data and documents necessary for review at the selective stage) based on which the organizer shall send clarifying requests:
8.5.1 When the following documents of the procurement bid are unavailable, submitted partially or illegible (if submittal of the document is provided for by the documentation):
Documents that confirm authorities of the person to sign the bid on behalf of the procurement bidder,
Constituent documents,
Permits (licenses, permissions, membership in self-regulating organizations etc.),
Documents to confirm that the procurement bidder possess financial resources necessary to perform the contract,
Documents from the goods manufacturer that confirm the manufacturer's consent to the offer as part of his goods purchase by the participant,
Documents proving qualification of the procurement bidder, engaged subcontractors (co-executors), manufacturers specified by the procurement bidder in his bid,
Data declared by the procurement bidder in the format according to the documentation requirements.
8.5.2 When arithmetical or grammar mistakes are identified in the procurement bid. When the procurement bidder submits corrected documents and there are arithmetical errors in the procurement bid, the following rules shall be applied:
if there is a divergence between the sum in words and the sum in figures, the sum in words shall prevail;
When there is a divergence between the price in the procurement bid and the price generated by summing up overall sums in each line, the overall sum specified in the procurement bid shall prevail;
When the final results of the unit price multiplied by quantity do not coincide, the arithmetical error is corrected proceeding from the prevailing overall final sum specified in the procurement bid.
Correction of other mistakes is not allowed.
8.5.3 In cases, which affect upon the admission of the bidder to participate in procurement bidding and (or) evaluation of its procurement bid:
The submitted documents as part of the procurement bid do not include data necessary to determine the compliance of:
Procurement bidder to the requirements of the documentation on civil and special legal capacity,
Engaged subcontractors (co-executors) to the requirements of the documentation for having civil and special legal capacity if respective requirements have been established,
Procurement bids to the requirements of the documentation in respect of features of proposed goods, works, services and contractual conditions, calculation of the contract price;
Procurement bid has discrepancies or provisions allowing ambiguous interpretation not enabling to determine if the procurement bid or the procurement bidder comply with the requirements of the documentation or to make an assessment and comparison of bids of the eligible procurement bidders;
if the data about a subcontractor (co-executor) involved by the bidder are included in the register of unfair suppliers, the procurement bidder shall be invited to replace such subcontractor (co-executor). If the requirement of a sub-contractor (co-executor) being absent from the register of unfair suppliers has been found in the documentation, the bidder's rejection of the replacement of such subcontractor (co-executor) is the ground for the procurement bidder being denied the admission to the procurement in accordance with sub-item c) of item 8.14 of this section.
8.5.4 Requests aiming to change the subject of the conducted procurement, scope and nomenclature of the proposed by the procurement bidder products, subject of the procurement bid, including changing of the bid conditions are not allowed.
When the procurement bids are specified, the organizer is not allowed to provide privileged conditions to one or several procurement bidders. The documents provided by sub-item 8.5.1 of this section can be requested only one time (in relation to each of the documents).
Requests are not sent to the procurement bidder according to item 8.5 of this section if according to item 8.14 of this section there are as well other grounds for denying such bidder the admission to participation in the procurement.
The commission decision about clarification of procurement bids is recorded in the commission minutes of meeting which is signed and published on the official website within 3 (three) business days upon the commission meeting.
The requests are sent to the procurement bidders after publishing the protocol mentioned in para. 8.8 of this section on the official site.
The period of procurement bidders’ specification of their procurement bids is established as similar for all participants and makes 3 (three) working days. Failure to submit or submission in the limited scope of the requested documents and/or explanations as part of the selective stage of requests review within the period established in the request is a ground for denied admission to the participation in the procurement on the grounds of item 8.14 of this section.
Time of selection and/or assessment stage execution as well as time of procurement winner selection is extended only by the commission decision (with execution of a relevant Minutes) or by the commission chairman decision (with execution of a relevant document on his sole decision), but in any case prior to expiry of procurement bids validity. Term extension notification is published on the official website not later than 1 (one) working day following the date of making such a decision, but no later than the closing date of a relevant bid consideration stage initially established by the procurement notification and documentation.
During the pre-qualification stage the Commission considers bids on compliance with the requirements established by the documentation and on compliance of the procurement bidders with the established requirements. The pre-qualification stage is aimed at admission to further participation in procurement of the bids meeting the documentation requirements, submitted by the participants meeting the documentation requirements, and at rejection of the rest.
The evaluation stage shall be completed within 20 days upon uploading of the minutes of meeting on envelopes opening on the official web-site or within other time period as stipulated in the procurement notification and documentation.
Selection criteria of bids consideration are the following:
bid compliance with the documentation requirements regarding its composition, contents and execution;
compliance of the bidder and subcontractors (joint contractors), manufacturers proposed by the latter with the established requirements (in case of establishment of such requirements);
compliance of the goods proposed by the bidder with the established requirements;
compliance of the contractual terms and conditions proposed by the bidder (including the non-exceeding of the stated initial (maximum) price of the contract, initial (maximum) price of the product item) with the established requirements;
provision by the procurement participant of the required bid security (if necessary). Regardless of availability in the procurement bid of the document confirming the provision of the bid security the Procurement Organizer shall check whether the funds have been credited to the settlement account specified in the procurement execution notice as of the date preceding the date of the meeting of the Procurement Commission on the selection stage execution. In the case where the procurement bid contains no document confirming the provision of the bid security but there are the funds credited in accordance with the procedure provided for by the procurement execution notice and paragraph Error: Reference source not found hereof, the bid security shall be deemed as duly provided.
According to the results of the selection stage the Procurement Commission makes the decision in respect of each bidder regarding admission to the further participation in the procurement or regarding denial of admission in accordance with the selection criteria on the following grounds:
non-compliance of the bid with regard to the package of documents (except in the case of failure to submit the documents and (or) information required solely for the purpose of evaluating and comparing the bids if it was provided for by the procurement documentation), contents and execution, including the submitted technical proposal;
non-compliance of the bidder with the documentation requirements;
non-compliance of the subcontractors (joint contractors), manufacturers (if the requirements for them have been established) with the procurement documentation requirements;
non-compliance of the goods specified in the procurement bid with the procurement documentation requirements;
non-compliance of the contractual terms and conditions specified in the procurement bid with the procurement documentation requirements, including:
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