Stl systems for transport & logistics'2016 Dear exhibitors, Thank you for participating in stl systems for transport & logistics'2016 and welcome to the exhibition

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Название	Stl systems for transport & logistics'2016 Dear exhibitors, Thank you for participating in stl systems for transport & logistics'2016 and welcome to the exhibition
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Тип	Документы

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Expocentre Fairgrounds, Pavilion 8

Pavilion 8

Overtime work in pavilions shall be authorized by Pavilion Management.

Between May 6 and 15, 2016 Exhibition Management Team will be located in the Gallery between the Pavilions 2 and 8.

PayMENT for Participation

You can pay in cash (rubles) in Services Bureau of Expocentre Fairgrounds. The maximum sum that can be paid in cash is 100,000 rubles.

Exhibitors that fail to pay off the debts for the stand space, equipment or for additional services by May 6, 2016 will be refused access to the exhibition site for stand construction.
To receive the exhibition accounting statement, please submit the following documents to the Exhibition Management Department:

Contract for participation in the exhibition duly signed and stamped (2 original copies);
2 stamped and signed floor plans, showing the location of your stand in the pavilion;
Power of Attorney (D.01) issued to the person authorized to sign the Acceptance Certificate for Rented Exhibition Space and Services

Please note that to receive closing documentation (invoice original, Statement of Acceptance of Completed Services and the Exhibition Areas, and the Contract) your company’s representative shall sign the Statement of Acceptance of Completed Services and the Exhibition Areas in the Management office (the Gallery between the Pavilions 2 and 8) during the build-up period. The representative shall present the Power of Attorney (D01) and two original copies of the Contract.

In this case we will be able to sign and stamp all documents for your company and to provide them back to your company on the last day of the exhibition.

The closing documents are issued on the last day of the exhibition in the the Gallery between the Pavilions 2 and 8

In case the Power of Attorney (D.01) is not provided, your company’s representative should collect statements to have them signed by the company’s top executive and return them to the Management Office. Then the Exhibition management will issue the closing financial documents.
Advertising during exhibition
printed products (catalogue, guide, web catalogue)

please, be advised that the order for free of charge publication of information about your company in the official catalogue is accepted before 23 MARCH 2016!

Submitting Information for the Official Catalogue

For the information relating to publication of your company information in the Official Catalogue, Exhibition Guide and Web Catalogue, please contact the Catalogue Department. The deadline for submission of the information for publication is March 23, 2016.

Tel.: +7 (499) 795-29-02, +7 (499) 795-29-52, fax: +7 (499) 795-29-00, 795-28-96

E-mail: katalog@expocentr.ru, Zubacheva@expocentr.ru.
The application form for a catalogue entry is available on the exhibition web site at http://www.stl-expo.ru/en/participants/catalogue/.

outdoor advertising at expocentre fairgrounds

For the information regarding outdoor adverting at Expocentre Fairgrounds, please contact Service Bureau. Contact person: Mrs. Elena Bulanceva

Tel.: +7 (499) 795-25-97, e-mail: bulanceva@expocentr.ru.
Advertising at stand

IMPORTANT

Any indoor suspended advertising structures (banners, flags, rotating cubes etc.) shall be confined within the stand area allocated (within 1 m of its boundaries) and may not project into or over any gangway. Any overhead works must only be performed by the staff of Expoconsta OOO.

IMPORTANT: Suspension of any advertising structures (banners, flags etc.) is permitted only within the boundaries of the Exhibitor’s stand space and shall be performed by Expoconsta OOO. Tel.: +7 (499) 795-25-36.
Retail of exhibits during the exhibition is prohibited!
Stands Construction
Please contact Expoconsta OOO about stand construction and equipment.
Expoconsta OOO

Tel.: +7 (499) 244-08-27, + 7 (499) 795-08-23, fax: +7 (499) 244-07-31, + 7 (499) 244-08-34

E-mail: sales@expoconsta.ru

Website: www.expoconsta.com

Contact person: Kirill Solnyshkin

mob.: +7 (917) 517-86-61

E-mail: solk@expoconsta.ru.
You can see a list of additional stand equipment (ordered and paid separately) in the Equipment Section here.
You can see a full list of standard stand equipment here.
If you employ a third-party stand-building contractor or build your stand by yourself, please follow the regulations of Section 6 of the General Terms of Participation in Exhibitions Held at Expocentre Fairgrounds.
When constructing

a stand higher than 2.5 m, it is required to submit the dimension plan of the stand to the Exhibition Management and Expoconsta OOO for approval;
a double deck stand, it is required to notify the Exhibition Management in writing, get approval for the technical drawing from Expoconsta OOO (tel.: +7 (499) 795-39-03), and obtain a permit from Moscow Fire Department No.160.

For more information call +7 (499) 256-00-70, exhibition engineer Sergey Syreishikov.

Applying for Services

Should you require additional services (except electric power to light the stand: 100 W per 1 sq. m. is already included in the space rental charge), please fill in the application form (see Samples of documents, Exhibitor Services Order Form (D.08)) and send it to Service Bureau.
Services are provided ONLY after full payment has been received.

During the build-up period, you can pay for services in Service Bureau.
Services that are not listed on the Exhibitor Services Order Form (D.08) can be provided upon the exhibitor’s request. The list of these services can be found on at http://www.stl-expo.ru/en/participants/order/.

* The space rental covers the cost of stand lighting within the limits of 100 Watt of installed capacity and 220V voltage per 1 sq. m. of the rented space.

If you use energy-consuming exhibits or extra lighting equipment at the stand, it is necessary to order extra power-supply source (See the Rates for Services Section) All installation and wiring works at the stand, including installation of 380V sockets to connect production equipment, are carried out by Expoconsta OOO, Expocentre’s General Contractor (if ordered). If electrical works are done by the Exhibitor’s contractor or a third party, it is necessary to obtain a permit from the General Contractor that allows carrying out electrical works. (See the General Terms of Participation in Exhibitions Held at Expocentre Fairgrounds, Section 6 ‘Mounting and Dismantling, Design of Stands’).
LATE ORDERS OR ORDERS DURING THE BUILD-UP PERIOD

Please note that in case of late orders some services and equipment might be unavailable.

Applications for mains connection during the build-up period are accepted only if technically possible.
IMPORTANT!

One-time cleaning is included in the Participant Package.

Free of charge daily stand cleaning is carried out once a day every day during the exhibition and includes vacuum cleaning of stand carpeting, emptying of waste baskets and ash trays. Please, provide the entrance to your stand for the cleaning personnel.
PROCESSING ADMISSION DOCUMENTS, HANDLING
Exhibitor passes are valid for entrance to Expocentre Fairgrounds throughout the build-up, running and dismantling periods of the exhibition.

Work and service passes are issued to technicians, engineers, stand builders and other personnel engaged only in build-up and dismantling of the exhibition.
To receive Exhibitor Passes and Work and Service Passes, the exhibitor has to submit

1. Power of Attorney (D.01). The form D01A is not suitable!

2. Application for Exhibitor Passes (D.02)

3. Application for Work and Service Passes D.04 (for a stand builder) or D.04A (for a stand designer).
Passes can be collected in Service Bureau upon presentation of the Power of Attorney (D.01) and Applications (D.02,D.04 or D04A).
The passes are issued in printed form only and show the name of the company and the pass holder.

To speed up the process, please email the list of your personnel working at the exhibition (find the form at http://www.expocentr.ru/common/img/uploaded/divisions/exposervice/proplist_eng.xls)

to pass@expocentr.ru before 16 April 2016!
Exhibitor passes are issued as follows

1 pass per every 3 sq. m., if the rented space is up to 90 sq. m.,
30 passes, if the rented space is 90 sq. m.,
1 extra pass per every 6 sq. m., if the rented space exceeds 90 sq. m.

Additional Exhibitor Passes are available at Service Bureau either via bank transfer (by a preliminary order, Exhibitor Services Order Form (D.08) or cash.

The cost of one additional Exhibitor Pass is 550 rub., VAT included.

Important!

Stand building contractors have to receive passes for their personnel on their own.

Please have your passes on you at all times when at Expocentre Fairgrounds. Expocentre’s Security Service will deny access to the venue to persons without passes.
VEHICLE PASSEES FOR EXHIBIT DELIVERY/REMOVAL
To receive vehicle passes to Expocentre Fairgrounds for exhibit delivery/removal, you have to submit

1. Power of Attorney (D.01 or D.01А).

2. Delivery/Removal Permit Application/Consignment Note (D.03)
Passes are issued:

-by the manager of the pavilion where your stand is located (for the whole period of the exhibition)

-in Service Bureau (only for the build-up period)
The passes are issued upon presentation of the Power of Attorney (D.01 or D.01А) and the Application (D.03).
Dear exhibitors of STL. SYSTEMS FOR TRANSPORT & LOGISTICS'2016, you can find procedure of arrival to Expocentre Fairgrounds at

http://www.stl-expo.ru/common/img/uploaded/exhibitions/stl/doc_2016/STL_2016_zaezd_eng.doc
Freight vehicles are allowed in the centre of Moscow inside the Third Transport Ring from 10 p.m. to 7 a.m. During the day the admission is by special electronic passes only. They can be obtained using http://pgu.mos.ru.

APPROVAL FOR EQUIPMENT DELIVERY

In case of delivery of presentation equipment which belong to a third party or radio electronic equipment and high frequency devices, an approval must be received.

If above mentioned equipment belongs to the exhibitor, the approval is made free of charge. Ownership is confirmed by a copy of the TORG-12 commodity invoice.

Approval for delivery to Expocentre Fairgrounds of LCDs, plasma panels, high powered projection equipment, loudspeaker equipment, illuminating equipment radio electronic equipment and high frequency devices which belong to a third party costs 5546 rub., including VAT.
Approval of delivery to Expocentre Fairgrounds of radio electronic equipment and high frequency devices is made only if the exhibitor has the permission of the Russian Federal Agency for Supervision of Communications (ROSCOMNADZOR) to use radio frequencies and radio frequency channels on the territory of Expocentre Fairgrounds.
Important! A penalty of 23,600 rubles, excl. VAT is imposed for unauthorized delivery to Expocentre Fairgrounds with subsequent use of LCDs, plasma panels, high powered projection equipment, loudspeaker equipment, illuminating equipment, radio electronic equipment and high frequency devices (See the Rates for Services, Penalties Section). If you have any questions, please contact Service Bureau or service managers of the exhibition.
Deliveries/removal of exhibits during the exhibition is limited to the periods between 8 a.m. and 9.30 a.m. and between 6 p.m. and 7.30 p.m.

Important!!

When planning advertising activities and demonstration of exhibits at work on your stand, please note that the sound pressure level shall not exceed 75 dB on the boundaries of the indoor stand and within 5 m of the borders of the outdoor stand. This restriction is imposed in the interests of the visitors and other exhibitors. The sound pressure level is controlled by metering equipment. The violation of this restriction is subject to penalty and disconnection of the stand from electrical supply.

Handling

For freight forwarding services, unloading of exhibits and employment of loading personnel, please contact ExpowesTrans OOO, tel.: +7 (495) 605-03-27, + 7 (495) 605-74-31, fax: +7 (495) 253-95-84, e-mail: exhib@ewt.ru.
Vehicles equipped with hoists and other equipment for unloading/loading of exhibits are forbidden to enter Expocentre Fairgrounds!

Load handling, construction and dismantling works that employ heavy lifting equipment may only be performed by Expowestrans and shall be ordered separately.

Tel.: +7 (495) 605-03-27, + 7 (495) 605-74-31, fax: +7 (495) 253-95-84, e-mail: exhib@ewt.ru. The Expowestrans office is located at Expocentre Fairgrounds, Pavilion No. 2, Entrance 5.

ExpoWesTrans offers consulting services regarding customs clearance of the exhibition freight.
It is prohibited to store packaging materials at exhibition stands. Expowestrans OOO provides services of storage of packaging materials.

Tel.: +7 (495) 605-03-27, fax: +7 (495) 253-95-84, е-mail: exhib@ewt.ru.

In case of violation, the fire department can impose a penalty and demand immediate removal of packaging.

USEFUL INFORMATION

FOR YOU AND YOUR PARTNERS
Save expenses on a business trip (http://www.stl-expo.ru/en/participants/hotels/)
Invite your partners and colleagues (http://www.stl-expo.ru/en/visitors/tickets/)

to the exhibition
Arrange business meetings (http://www.expocentr.ru/en/menu2/visitors/mm/) prior to the exhibition
Hold negotiations with customers and partners at the Business Centre
Information about Wi-Fi access at Expocentre Fairgrounds (http://www.expocentr.ru/en/fairgrounds/wifi/)
View the venue location map (http://www.expocentr.ru/en/contacts/howtoget/)

and the layout of Expocentre Fairgrounds (http://www.expocentr.ru/en/fairgrounds/pavs/)
Should you need to exchange currency or receive cash you can do it at the cash office located in Service Bureau or in the gallery between Pavilions No.2 and 8.
Don’t forget about lunches in coffee bars and restaurants

(http://www.expocentr.ru/en/fairgrounds/pavs/)
Delivery of hot meals to your stand, catering services, receptions, cocktail parties, buffets (http://www.expocentr.ru/en/about/divisions/servicexpo/expomil/)
Should you have any questions, please contact the Exhibition Management Team.

Tel.: +7 (499) 795-39-47,

E-mail: yg@expocentr.ru.
Information for Exhibitors about Safety of Exhibits and Personal Belongings
Dear Exhibitor!
During exhibitions Expocentre ZAO enforces rules to ensure safety of exhibits and personal belongings of exhibitors at exhibition stands.
1. During working hours the exhibitors are responsible for safety of their exhibits and personal belongings left at exhibition stands.

2. From 8.00 (when the alarm system is turned off) to 20.00 (when the alarm system is turned on) it is recommended not to leave your stand unattended. It is advised that at least one or several stand attendants are always present at the stand.

3. Stand security from 8.00 to 20.00 is extra charged. The exhibitors can place their orders for extra security in Service Bureau. In this case the security personnel ensure safety at the stand during the specified time period.

4. In the evenings and at night (from 20.00 to 8.00) all stands are protected by a security alarm system of pavilion.

5. Report the loss of exhibits or personal belongings to the service desk of Expocentre’s Security Administration located at the first floor of Congress Centre. The service desk staff will provide any necessary assistance and help to call the police.

6. Please brief all stand attendants on this information.
Hotline telephone of Expocentre’s Security Administration: + 7 (499) 795-25-24
WE WISH YOU SUCCESSFUL EXHIBITING!
Samples of documents
FOR ALL EXHIBITORS

Forms	Form No.	Page	When to submit	Submit to
Power of Attorney	D.01	11	When delivering the exhibits. Necessary to get the documents for the exhibition processed and obtain vehicle and exhibitor passes	To be carried with you, submit to Management office, to Service Bureau
Power of Attorney	D.01А	12	When delivering exhibits and equipment during build-up/dismantling. Only for delivery drivers and persons accompanying the exhibits
Application for Exhibitor Passes	D.02	13	Obligatory during build-up period. To speed up the procedure, email in advance	To be carried with you, submit to Service Bureau
Delivery/Removal Permit Application/Consignment Note	D.03	14	When delivering the exhibits and equipment during the build-up and dismantling periods	By e-mail: dispetcher@expocentr.ru and To be carried with you, submit to Administrator of Pavilion
Application for Work and Service Passes for build-up and dismantling periods only	D.04A	15	From 20 April 2016	Email to pass@expocentr.ru To be carried with you, submit to Service Bureau
Exhibitor Services Order Form	D.08	16	December, 2015 – May, 2016	Service Bureau usluga@expocentr.ru
Stand draft (only shell-scheme)	S.01	19	Before 25 April 2016	Email to sales@expoconsta.ru
Application form for publishing in the Official Catalogue	K.1 и К.2		Before 25 March 2016	Catalogue Department katalog@expocentr.ru

D.01
To be issued in 3 copies

Power of Attorney No.
Issue Date _______________________

(dd-mm-yyyy)

Expiry Date_______________________

(dd-mm-yyyy)

__________________________________________________________________________________________

(Company (payer) name and address)

__________________________________________________________________________________________
hereby authorizes __________________________________________________________________________

(Full name, job title)

Passport No.________________________________________________________________________________
Issued by _________________________________________ Issue Date ______________________________

To sign documents related to STL. SYSTEMS FOR TRANSPORT & LOGISTICS'2016 listed below:

Application for Participation in the Exhibition
Contract for Participation in the Exhibition
Contract for Holding Additional Events
Delivery and Acceptance Statement for Rented Exhibition Space
Orders for Additional Services
Acceptance Reports

To receive from Expocentre the documents listed below

Exhibitor Passes
Work Passes (valid during mounting and dismantling periods only)
Vehicle Passes

To sign other documents and perform other actions related to participation in the exhibition, including payment of invoices, compliance with fire regulations*, safety measures and other regulations and requirements set by current legislation; to receive orders, proposals, protocols and statements of administrative offences and violations from state inspecting and oversight bodies.

Signature of Recipient _______________________________________________________________________
CEO/company head _________________________________________________________________________

(Full name) (Signature)

Chief Accountant ___________________________________________________________________________

(Full name) (Signature)

Company Stamp

* According to the Russian Federal Law No.69 from December 21, 1994 if a person responsible for fire safety at the rented area of the stand is not designated, the responsibility lays with the chief executive of the participating company.

D.01А

For delivery driver or person accompanying the exhibits